Emergency Procedures

Power Outage

The procedures below were developed to serve as a model for College’s response in the event of power outages affecting or potentially affecting the College. All portions of the procedures are subject to the discretion of the College President. Interruptions in electrical power to the Main campus may impede any or all of the notification methods described below. Every attempt will be made to notify faculty, staff and students through as many communication methods as are available at the time.

During the Night or Prior to the Start of Class Day

  1. In the event of a power outage lasting more than 10 minutes, Campus Police will notify the Director, Facilities and Construction that a power outage has occurred. Campus Police will also notify the Environmental Health and Safety Director.
  2. Maintenance will determine if the outage is external or internal.
  3. If the source of the outage is internal and the best information available to Director, Facilities and Construction is that the outage may be short term, the Executive Director, Facilities and Construction will advise Campus Police  and the existing operational schedule will remain in effect.
  4. If the source of the outage is external and the best information available to Director, Facilities and Construction is inconclusive or indicates that the outage may be long term, the Director, Facilities and Construction will notify the Environmental Health and Safety Director, Campus Police and the Director of Public Affairs and Media Relations
  5. As soon as possible, the Environmental Health and Safety Director and the Director of Public Affairs and Media Relations will, in turn:
  6. notify area media outlets;
  7. record the appropriate outgoing message on the voicemail line, 903-510-3000;
  8. send a text message to subscribers of Apache Alerts, the College’s opt-in text message notification system.

Note: all resources for notification may not be available in the event of a power loss.

During Daytime Classes

  1. In the event of a power outage lasting more than 10 minutes, Campus Police will notify (or verify with) the Executive Director, Facilities and Construction that a power outage has occurred. Campus Police will also notify the Environmental Health and Safety Director.
  2. Maintenance will determine if the outage is external or internal.
  3. Once the source of the outage is determined, the Director, Facilities and Construction will notify the Environmental Health and Safety Director and Campus Police. The Environmental Health and Safety Director will, in turn, report the outage to:
    • the Provost
    • instructional Deans;
    • information resources;
    • the Director of Campus Services;
    • the OHPE Center director; Library Director;
    • the Director of Public Affairs and Media Relations; and
    • other campus locations.
  4. If the source of the outage is internal and the best information available to the Director, Facilities and Construction is that the outage may be short term, no campus-wide schedule alteration will occur and the parties listed in entry No. 3 will be so advised.
  5. If the source of the outage is external and the best information available to the Director, Facilities and Construction is inconclusive or indicates that the outage may be long term, parties listed in entry No. 3 will be advised that class cancellations may be possible. Instructional deans will notify their respective faculty members to hold classes until, in the view of the faculty member, doing so is no longer possible. Instructional deans and department chairs should regularly communicate to faculty that TJC’s standard practice will be to continue with classes unless extenuating circumstances and/or the unavailability of electricity makes doing so impossible.
  6. Regardless of the source of the outage, internal or external, if power has been off for a period of one hour or more by 4 p.m., and the best information available to the Director, Facilities and Construction remains inconclusive or negative, the Environmental Health and Safety Director will make a determination regarding the cancellation of night classes and announce any such cancellation:
    • the College President;
    • Campus Police;
    • the Provost;
    • instructional Deans;
    • information resources;
    • the Director of Campus Services;
    • the OHPE Center Director; Library Director;
    • other campus locations; and
    • the Director of Public Affairs and Media Relations
  7. As soon as possible, the Environmental Health and Safety Director and the Director of Public Affairs and Media Relations will, in turn:
  8. notify area media outlets;
  9. record the appropriate outgoing message on the voicemail line, 903-510-3000;
  10. send a text message to subscribers of Apache Alerts, the College’s opt-in text message notification system.