In order to maintain financial aid eligibility, students must meet Satisfactory Academic Progress (SAP). Federal regulations require all financial aid students to maintain progress towards an academic degree. If a student fails to meet these standards, they will be placed on financial aid suspension and unable to receive any state and federal financial aid.
Satisfactory Academic Progress (SAP)
Students must maintain the following requirements in order to maintain financial aid eligibility and avoid suspension consequences:
- Maintain a cumulative GPA of 2.0. Students receiving State grants such as TEXAS Grant & TEOG must maintain a cumulative GPA of 2.5.
- Maintain a minimum Pace rate of 67% of cumulative passed hours divided by cumulative attempted hours. Students receiving State grants such as TEXAS Grant & TEOG must maintain a 75% completion rate of all attempted* hours.
- Completion of degree/certificate within a maximum timeframe,
including transfer hours, repeat classes, and institutional attempted*
hours. Students may not receive financial assistance beyond 150% of
their degree program requirements.
- Credit hours are cumulative; therefore students with multiple degrees or many major changes may reach this maximum time frame before completing their course of study.
*Financial attempted hours include all courses listed on a student’s transcript including classes with grades of W, F, FD, I, IP, repeated courses, and college preparatory courses.
SAP Warnings & Suspensions
The first semester a student does not meet the GPA and/or PACE requirements outlined above, they will be issued a warning. Students receiving a warning will receive financial aid for the next semester and should use that semester to make the necessary adjustments to avoid suspension. Students who have reached their maximum time frame to complete their degree will not receive a warning and are automatically placed on financial aid suspension.
After receiving a warning, students who fail to meet any one or a combination of the SAP requirements will be ineligible for financial aid. Students on financial aid suspension will no longer receive financial aid for the next semester or any subsequent semesters.
Students are offered the opportunity to appeal their financial aid ineligibility when placed on suspension. Please see How to Appeal for more information regarding appeal requirements. If an appeal is approved for financial aid reinstatement, students will be placed on financial aid probation and will receive only one probationary period of aid. Students then must meet all three SAP requirements at the end of the semester to continue to receive financial aid. If students do not meet the terms of probation, eligibility for financial aid will cease and all remaining aid will not be disbursed. Subsequent financial aid suspensions will not be permitted to appeal. Once a student loses eligibility, the only way to regain eligibility for financial aid is to make up the deficit that placed them on suspension to meet SAP requirements.
Many financial aid suspensions have an appeal deadline. Students who miss the appeal deadline will have to regain eligibility by making up their deficit through means other than financial aid. To make up a deficit students must satisfactory complete enough classes at TJC to improve their Pace and/or GPA to the required level. Students can request a re-evaluation of financial aid once their Pace rate is 67% or higher and they have a cumulative GPA of 2.0. Suspensions for 150% maximum time frame are not eligible to make up deficits or a re-evaluation.
All students are notified of their warning and suspension status at the end of each semester, including summer, to their TJC student email account. Students can also view their eligibility status from the financial aid main menu on Apache Access.
Return to Title IV (R2T4)
Students earn their Title IV federal financial aid by attending class. Students who do not attend class but receive Title IV financial aid will be evaluated as to how much financial aid was not earned. Students cannot ‘earn’ all of their financial aid unless they attend and participate in class for at least 60% of the term. If it is determined that a student did not earn a portion of their financial aid, a student might have to repay any unearned aid. Funds that are not repaid in a timely manner maybe reported to collection agencies. Outstanding balances can also result in a student not being able to register for classes.
Students are only allowed 30 credit hours of college preparatory classes to be funded by financial aid. Students who exceed 30 credit hours will result in an adjustment of funded hours. The possibility of changes in a student’s disbursement may be prorated.