At its discretion, the college may release Directory Information, which shall include:
- Name and address
- Major field of study at TJC
- Dates of attendance
- Most recent previous educational institution attended
- Degrees, certifications and awards received
- Date of graduation
- E-mail address
- Participation in officially recognized activities and sports
- Weight and height of members of athletic teams
- Enrollment status (e.g., undergraduate or graduate; full-time or part-time)
Students may have all Directory Information withheld by notifying the Registrar in writing by the census date of each semester (12th class day for long semesters and 4th class day for summer semesters). Requests for non-disclosure will be honored by the institution until the student notifies the Registrar in writing that Directory Information may be released.
All other information may not be released without written consent of the student. Grades, social security numbers, student identification numbers, ethnic backgrounds and student schedules may not be released to anyone other than the student. This information will not be released over the phone to anyone.
Frequently Asked Questions
Q: What rights do parents have to their children's educational records?
A: Even if the parent(s) pay for their student's education, regardless of age, the rights transfer to the student when they begin post-secondary education. This means that in the absence of special authorization, even the parents of the precocious 17 year old who is here as a new freshman may not automatically have access to their student's records.
Q: Are there special steps that permit parents to have access?
A: Yes, the “Disclosure to Parents of Dependent Students” form.
- The student may simply give the parent(s) a copy of the record or document that they wish to see. (This is the easiest and the recommended method.)
- The student may file an authorization with the Registrar's Office granting ongoing access rights to the parent(s). The student may give the parent(s) written permission for selected access, either limited as to scope or duration.
- Although not recommended, the parent(s) may file an Affidavit of Dependency with the Registrar's Office, along with a copy of the most recent federal 1040 tax form, showing the student as a tax dependent. This action permits full parental access to records, and may be taken without the consent or knowledge of the student, although parent/student communication is always strongly encouraged. Because the 1040 applies only to one calendar year, this action must be repeated on an annual basis. Parents who follow this procedure should be directed to the Registrar's Office.