The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student education records. Protected information includes, but is not limited to, grades, social security numbers, student identification numbers, transcripts, and student schedules. Protected information may not be released to anyone other than the student without written consent from the student.

Students may grant consent for others to access their information by completing the FERPA Authorization Form in Apache Access > Student Records > FERPA Form.

At its discretion, the college may release Directory Information, which shall include:

  • Name 
  • Major field of study at TJC
  • Dates of attendance
  • Address
  • Most recent previous educational institutions attended
  • Classification
  • Degrees, certifications and awards received
  • Date of graduation
  • Photographs
  • Email address
  • Participation in officially recognized activities and sports
  • Weight and height of members of athletic teams
  • Enrollment status (e.g., undergraduate or graduate; full-time or part-time)

Students may have Directory Information withheld by completing a Request to Prevent Disclosure of Directory Information form by the census date of each semester (12th class day for long semesters and 4th class day for summer semesters). Requests for non-disclosure will be honored by the institution until the student notifies the Registrar in writing that Directory Information may be released.

The Solomon Amendment is a federal law that allows military recruiters to access additional information, deemed “Student Recruiting Infor­mation,” without consent of the student. Student Recruiting Information includes all records designated Directory Information and adds 1. Telephone 2. Age/Date of birth 3. Place of birth. If the student has submitted a Request to Prevent Disclosure of Directory Information, however, no information from the student's education record will be released under the Solomon Amendment.

More detailed information about FERPA is available from the TJC Catalog and the U.S. Department of Education.


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