Alumni Association Bylaws

Section 1. The name of this Association shall be the Tyler Junior College Alumni Association.

Section 2. Special Interest Groups sanctioned by the Tyler Junior College Administration and formed under provisions of these bylaws shall use the name of their organization, preceded by the name “Tyler Junior College” and followed by the name “Alumni
Association”, i.e., The Tyler Junior College Apache Belle Gold Alumni Association.

ARTICLE II
PURPOSE

The purpose of this Association shall be to encourage support and participation in the educational, cultural, athletic, and social programs of the College; to communicate the qualities of Tyler Junior College to the public; to recruit quality students for Tyler Junior College; and to assist the College in achieving its planned goals and objectives.

ARTICLE III
MEMBERSHIP

Section 1. The four classes of membership in the Association shall be the TJC Membership, the New Graduate Membership, the Associate member, and the Honorary member. The classes of membership are defined below.

The TJC Membership. Any former student or graduate or friend of Tyler Junior College is eligible for TJC membership.

The New Graduate Membership. Any student graduating from Tyler Junior College with an associate degree will be given a free two-year membership the first two years after graduation.

The Associate Membership. Any former student or graduate of Tyler Junior College is eligible for Associate membership at no charge. This membership
receives only the newsletter.

The Honorary Membership. Individuals will be granted such membership by a majority vote of the Alumni Association Board of Directors on the basis of their outstanding service and/or achievements.

Section 2. Individuals may acquire the rights and privileges of membership in the Association with payment of annual dues or a one-time life rate, as specified below.

Type of Membership Payment Required
TJC Membership Annual Dues or Life Rate
New Graduate Membership Free
Associate Membership Free
Honorary Membership No payment required

The fee for annual dues and life rates and their collection shall be controlled by the Association Board of Directors and administered by the Office of Alumni Relations.

Section 3. The Alumni Association Board may, in its discretion, assist with the funding of special interest groups, chapters and their activities. The Alumni Association Board requires that special interest group and chapter activities are consistent with furthering the best interests of the Alumni Association and supporting the mission of the college.

The special interest group and chapter assessment will be collected and deposited to the special interest group’s or chapter’s individual account by the Office of Alumni Relations.

The Association Treasurer and the Office of Alumni Relations will provide the Special Interest Group Representative with a report of these collections at regularly scheduled board meetings.

ARITICLE IV
ALUMNI ASSOCIATION OFFICERS

Section 1. The President, Past-President, President-Elect, Executive Secretary and Treasurer of the Alumni Association Board, as defined in Article VI and elected in accordance with Article VII, shall serve as officers of the Alumni Association.

Section 2. The duties of the Alumni Association officers shall be to represent the Association at public and ceremonial occasions; preside over meetings at which business of the association is conducted; fulfill the duties of Alumni Association Board officers; and other such duties appropriate to further the purpose of the Association.

ARTICLE V
ALUMNI ASSOCIATION BOARD

Section 1. The governance of the Alumni Association shall be vested in an elected Alumni Association Board consisting of not more than 20 board members elected at-large, and not including ex-officio members as defined below in Sections 3 and 4.

Section 2. The Alumni Association Board shall, by majority vote, approve all policies, activities, and fees charged by the Association; establish such committees as necessary to coordinate approved activities of the Association; serve on established committees of the Association; and perform other such duties as defined elsewhere in these bylaws or approved by its members.

Section 3. At-large Alumni Association Board members shall be elected to three-year terms in accordance with the election rules described in Article V.

The terms of office shall be staggered so that no more than one-half of the at-large members will be elected per year.

The terms of office shall commence on September 1 and end on August 31.

Vacancies occurring with one year or less remaining in the term of office shall be filled by Presidential appointment and Executive Committee approval.

Vacancies occurring in offices having more than one year of the term remaining shall be filled by nomination and election as described in Article VII.

E. Each Director, except a Director elected to fill a vacancy caused by removal, death or resignation, shall be elected for a term of three years and shall hold office for such term and until his successor may be duly elected and qualified (unless by reason of a decrease in the number of Directors he shall have no successor) or until removal, death or resignation. Any Director may be re-elected as a Director, but may not serve more than two consecutive three-year terms. After serving two consecutive three-year terms, the Director may not be re-elected for a period of one-year. At the end of the one-year rotation off of the Board, the Director will be eligible for re-election.

Section 4. The ex-officio members of the Alumni Board shall be the Director of Development and/or the Executive Director of the TJC Foundation of Tyler Junior College. Director of Alumni Relations shall also serve as an ex-officio member.

The ex-officio Alumni Association Board members shall not be included in the count to determine a quorum.

Only the Director of Alumni Relations has an obligation to participate and will serve as Treasurer.

ARTICLE VI
ALUMMNI ASSOCIATION BOARD OFFICERS

Section 1. The Alumni Association Board shall have as officers a President, a Past-President, a President-elect, and an Executive Secretary, elected by the membership as described in Article VII.

The President shall preside at all meetings of the membership, the Alumni Association Board, and the Executive Committee; act as formal representative of the Association at all ceremonial and social occasions; perform such duties as assigned in these bylaws; and perform other such duties as approved by the Alumni Association Board in the interest of serving the stated purpose of this Association. The President shall serve for a period of one year and then assume the position of Past-President.

The President-elect shall assist the President in the conduct of the business of the Association; perform such duties as assigned by the President in the interest of serving the stated purpose of this Association; and learn the duties of President. The President-elect shall serve for a period of one year and then assume the position of President.

The Past-President shall assist the President in the conduct of the business of the Association; perform such duties as assigned by the President in the interest of serving the stated purpose of this Association. The Past-President shall serve for a period of one year.

The Executive Secretary shall record and maintain the minutes of all meetings of the membership, the Alumni Association Board and the Executive Committee; assist the Office of College Relations of Tyler Junior College in maintaining current information on all members of the Association; and perform other duties as assigned by the President in the interest of serving the stated purpose of this Association. The Executive Secretary shall serve for a period of one year.

The Treasurer shall receive and disburse all funds of the Association; maintain all financial records of the Association; assist the Office of College Relations of Tyler Junior College in billing and collecting membership dues and fees defined in Article III and approved by the Alumni Association Board; and perform other duties as assigned by the President in the interest of serving the stated purpose of this Association. The Director of Alumni Relations shall serve as Treasurer and serve as ex-officio member.

The term of office for all Board Officers shall begin on September 1 and end on August 31.

ARTICLE VII
ELECTIONS

Section 1. Annually, the Alumni Association Board shall form a Nominating Committee comprised of the Alumni Association Board President and President-elect, two Alumni Board members appointed by the executive committee, and two Association members at-large appointed by the executive committee. The Nominating Committee shall prepare a slate of candidates for all expiring and vacant Board Member and Board Officer positions.

The slate of candidates prepared by the Nominating Committee may contain more than one candidate for each position and must provide for write-in candidates for each position. Ballots shall be presented to the current dues-paying members and lifetime members on a timely basis. Completed ballots are due by August 15.

At the Annual Board Meeting, the President shall present the newly elected Board members, officers and current Board members. Newly elected officers and board members will assume duties on September 1.

ARTICLE VIII
MEETINGS

Section 1. At least one meeting of the Association membership will be held annually. Annual meeting of the membership shall be during the “Homecoming” activities as set by the officers of the College and the Alumni Association board. Those members attending the membership meeting shall constitute a quorum.

Section 2. At least three Alumni Association Board meetings shall be called by the Alumni Association president each year. One of these called meetings shall be for the purpose of canvassing the officers and board election results.

Section 3. Other called meetings of the Alumni Association Board shall be at the discretion of the Association President, or by petition of any three members of the Alumni Association board.

Section 4. At all meetings of the Alumni Association Board, a quorum shall consist of a majority of board members present at the meeting, excluding the ex-officio board members.


ARTICLE IX
ADVISORY BOARD

Section 1. The Alumni Association Board of Directors may, at its discretion, appoint members including chapter presidents and other key alumni supporters to an advisory board.

Section 2. The Alumni Association Board of Directors may designate Emeritus Officers when desirable.

Advisory Board members and designated Emeritus Officers shall serve as non-voting ex-officio members of the Board of Directors.

ARTICLE X
AMENDMENTS

Section 1. Amendments to the constitution may be made by a two\thirds majority vote of the current dues-paying members in attendance at a regular or specially called meeting. All dues-paying members will be notified no less than 10 days in advance of the regular or specially called meeting of the association at which amendments to the bylaws will be considered.

Section 2. Amendments may be voted on at the annual membership meeting or at any meeting called in accordance with Article VIII herein.

ARTICLE IX
PARLIAMENTARY AUTHORITY

Section 1. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt.

Section 2. Notwithstanding the provisions of Section 1 above, the mere failure to follow Roberts Rules of Order Newly Revised shall not negate, nullify, or otherwise interfere with actions, resolutions, and decisions by the Alumni Association’s Board because governance of the Alumni Association shall rest with the Board as provided in these articles.