Tyler Junior College

Administrative Forms

A number of forms are used by Tyler Junior College to initiate, track, and to assure that everyone is informed when actions on campus are needed. This web site includes the majority of forms needed for the regular administrative activities of the college.

Business Services

Check Request
Contact: Carol Hutson, x3225
Employee Expense Report (envelope)
Cost Center Transfer Voucher
Contact: Accounts Payable
Professional Leave & Travel
Sales Tax Exemption
Contact: Carol Hutson, x3225
Money Request Form
Sarah Van Cleef, ext. 2033
Vendor Authorization/Change Form 
View All Business Services Forms (see Fleet Management & Central Supply for Sales Tax Exemption form)

Campus Police

Medical Emergency/Accident Report
Contact: Campus Police, x2258
Parking Reservation
Contact: Campus Police, x2258. To reserve campus parking for a special event. 
Example of Faculty/Staff TJC Parking Permit Registration
Contact: Campus Police, x2258. To acquire a faculty/staff parking sticker. This is only an example; complete permit application at the Campus Police Office.
Electronic Access Form
Contact: Campus Police, x2258. For access to buildings using Faculty/Staff ID.
Auto Accident Information Sheet
View All Campus Police Forms

Career Services

Speaker Request Form

Catering

Aramark Catering
See our dining page for more information.

Chaperone Handbook

Staff and Chaperone Handbook

Continuing Education

Continuing Studies Registration by Fax
Contact: Priscilla Lee, x2947. Registration for continuing education courses. When completed, fax to Priscilla Lee, x2931.

Facilities & Construction

Key Request
Contact: Maintenance. Request keys for buildings or offices.
Facility Request Form
Contact: Jeanie Brookshire, 903-510-2249

Fleet Management & Central Supply

Supply & Equipment Requisition
Contact: Carol Hutson, x3225. To request a purchase order for supplies or equipment. Use paper requisition only for agency funds.
Supply Request Form
Contact: Campus Services, x2006
Texas Hotel Occupancy Tax Exemption Certificate
Sales Tax Exemption
Contact: Carol Hutson, x3225
Renting Vehicles for College Business
Contact: Campus Services, x2006
Renting Vehicles for Personal Use
Contact: Campus Services, x2006
Driver Criteria
Contact: Campus Services, x2006
Driver Application & Authorization for Release of Information
Contact: Campus Services, x2006
Fleet Vehicle Request
Contact: Campus Services, x2006. To reserve a TJC pool vehicle for school-related business.
Student Travel Waivers & Forms
Travel Procedures
View All Fleet Management & Central Supply Forms

Foundation

Financial Conflict of Interest Form
Donor Gift Form
Contact: Foundation, x2382
Gift in Kind Form
Contact: Foundation, x2382
Multiple Gift Form
Contact: Foundation, x2382
Special Event Form
Contact: Sara Scarborough, x3048
Special Event Cancellation Form
Contact: Sara Scarborough, x3048
Gift via ACH form
View All Foundation Forms (See the Public Affairs section for the Financial Conflict form)

Human Resources

Authorization for Professional Development/Non-traditional
Contact: Julie Clark, x2724. To document nontraditional coursework for full-time Faculty Member level plan advancement. Cooperatively initiated by Faculty Member and Instructional Dean. NOTE: Advancement plan documents are retained in Instructional Dean's office until the Faculty Member is eligible for advancement. Deadline for an upcoming academic year is April 15.
Authorization for Professional Development Plan/Approval for Level Advancement
Contact: Julie Clark, x2724. To document full-time Faculty Member level advancement plan. Cooperatively initiated by Faculty Member and Instructional Dean. NOTE: Advancement plan is retained in Instructional Dean's office until the Faculty Member is eligible for advancement. Deadline for an upcoming academic year is April 15. Final approval - President.
Credential Evaluation Summary
Contact: Candice Green, x2419. To document Faculty Employee credentials. Initiated by Department Chair or Instructional Dean's office to document Faculty Employee credentials. Submitted with employing documents.
Direct Deposit Authorization Agreement
Contact: Human Resources
Faculty/Staff Personnel Action Form (example)
Contact: Julie Clark, x2724. To document full- and part-time employee actions. Initiated by employing department; signed by appropriate administrators. NOTE: Form is intended to be used to document all personnel actions regarding full- and part-time employees. Initiated by the employing department; as necessary, follow-up actions initiated by the employing department.
Faculty Time Sheet
Contact: Candice Green, x2419. To document Faculty Member substitution. Initiated by Instructional Dean's office. After approval signatures, submit to Business Services (Payroll).
Guidelines and Standards for Professional Credentials
Hourly Time Sheet
Contact: Candice Green, x2419. To document hours worked by part-time, hourly employees and student assistants. After supervisor signatures, submit to Business Services - Payroll by dates specified on bottom of time sheet.
Monthly Time Sheet
Contact: Candice Green, x2419. To document hours worked by full-time, classified (non-exempt) employees. After supervisor signatures, submit to Payroll by three days after the end of the month. NOTE: Two-sided form - reverse for pertinent information.
Personal Leave of Absence
On Campus Job Posting
Contact: Candice Green, x2419. To post student assistant/ work study positions in Human Resources.
Request for Personnel
Contact: Julie Clark, x2724. Document creation of position(s) and/or replacement of terminated employees. Route to Human Resources.
Sick Leave Pool Transfer/Withdrawal Application
Contact: DeVonne Cagle, x2417. Request to transfer to or withdraw from the Employee Sick Leave Pool. Employee initiated. Submit to Human Resources for processing / retention.
Student Employee Re-Approval Form
Contact: Candice Green, x2419. To request re-approval of a student assistant. Initiated by employing department to Human Resources.
Student Personnel Action Form (example)
Contact: Candice Green, x2419. To document student personnel actions. Initiated by employing department; signed by appropriate administrators. NOTE: Form is intended to be used to document all personnel actions regarding Student Assistants. Initiated by the employing department; as necessary, follow-up actions initiated by the employing department.
Telephone Reference Check
Contact: Melanie Tate, x2136. Document telephone contacts for employment applicants. Submitted to Human Resources with employing documents. NOTE: Employing department initiates.
View All Human Resources Forms

Library

Interlibrary Loan
Contact: Library, x2502

Information Technology

Service Desk Request Form
Contact: IT, x3269
Technology Request Form
Contact: IT
Employee Change Management Form
Contact: IT

Mail & Duplications

Duplication Service Request
Contact: Mail & Duplications, x2415
Color Paper Request
Contact: Mail & Duplications, x2415

Marketing

Business Card Request
Contact: Pamela Rathbun, x3163
Photo Shoot Request
Contact: Pamela Rathbun, x3163
Website Update Request
Contact: Leah Wansley, x2449

Public Affairs and Grant Development

Financial Conflict of Interest Form
External Funding Request Form
Short URL to this page: www.tjc.edu/AdminForms

Tyler Junior College Administrative Forms feed